Outlook Duplicate Remover Tool
Use the CubexSoft Outlook Duplicate Remover Tool to get rid of duplicate emails from Outlook files. Outlook files, both multiple and single, can have duplicate emails eliminated without the use of an email client. This program makes it easy to locate and eliminate duplicate emails from Outlook PST files. Duplicate data is eliminated from Outlook PST files using this application. Anyone can use this software because it is so simple to use. All Windows OS versions are supported by this application.
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How to Move Emails from Outlook to Gmail?
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Outlook is a widely used email client that is used for sending and receiving emails by a lot of people and businesses. However, the occurrence of duplicate emails leads to an increase in mailbox size as well as other issues. If there are a few of these duplicate messages, you can manually remove or delete them. Doing something in a big database takes a lot of work. We have therefore covered how to delete duplicate copy mail in Outlook 2019, 2016, 2013, and all prior versions in this article.
Why Is It Necessary for Users to Delete Duplicate Emails in Outlook?
Outlook Email Client is a popular software that comes with the Microsoft Suite. Outlook requires a lot of resources to operate smoothly. Outlook users may receive duplicate messages and emails. You will probably run into the following problems at some stage.
Duplicate emails unnecessarily increase the size of Outlook data files. Outlook runs more slowly as a result. Businesses' productivity is negatively impacted as well, and users have difficulties when it takes longer to view new emails and reply to them.
Duplicate emails in Outlook lead to confusion if it's not immediately apparent. The user can't confirm if an email has been answered. If you repeatedly respond to the same email, your team members and clients will get even more confused.
If Outlook is configured with Exchange Server or Office 365, duplicate items will cause the mailbox to grow larger.
Manual Methods to Delete Duplicate Copy Mail in Outlook
Solution 1 - You can use any tool that Outlook has in the Delete group on the Home tab.
Ignore: You can use the ignore option to put a certain chat in the trash. It might be utilized to get rid of pointless emails.
Junk: Outlook automatically places alleged emails in the Junk email folder as part of a unique spam filter. Users can quickly remove these mails from the Junk folder or restore it.
Clean-Up: There are three sub-options in the Clean-Up:
Clean-Up Conversation: After examining and identifying a duplicate email message, it can be used to delete a single message.
Clean-Up Folder: This Outlook feature allows the user to get rid of duplicate emails from a specific folder.
Clean Up Folder & Subfolders: This option allows you to remove every email message that is duplicate-only in the folder and subfolder.
Solution2 – Always Select ‘Do Not Import Duplicate Items’
Make it your habit to select "Do not import duplicate items" whenever you import Outlook items.
When importing Outlook PST file objects, such as mailbox folders or contacts, using the Outlook application's Import/Export feature, you must be sure to select the "Do not Import Duplicate" option at the end of the import process to avoid importing duplicate things into the program.
Solution 3 – Select the frequency of inbox updates.
Start and utilize Microsoft Outlook.
Choose "Send/Receive Groups" from the "Send/Receive" menu.
Select the "Define Send/Receive Groups" tab to open a new window.
In the new box, click the group that you wish to change. By default, there is just one group—"All Accounts." As an alternative, you can use the "New" button to start a new group.
Select "Edit" from the menu after selecting the group.
In the next box, under the "Schedule an automated send/receive every __ minutes" option, select the desired period using the drop-down menu.
To save the modifications, select your desired period and click "OK."
You can also set different time intervals for different account groupings by going through steps 3 through 7.
Professional Solution to Remove Duplicate Email in Outlook
If you're searching for a quick and easy way to get rid of duplicate emails in Outlook and manual methods appear too complicated or time-consuming, the CubexSoft Outlook Duplicate Remover Tool is a great choice. This particular program is made exclusively to remove duplicates from Outlook PST files quickly and efficiently. Here's how to apply it:
Conclusion
This article makes it quite evident that receiving duplicate emails causes a great deal of hassle for all users. Thus, you have to delete duplicate emails from Outlook from your account. You can use the techniques covered in this article to accomplish that. Compared to the other two manual approaches, the professional technique is faster and more dependable. As a result, you need to use the automated tool to finish your work efficiently.
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Are you a Lotus Notes user and finding a way of how do I import emails from Lotus Notes to Outlook? Not to worry, the write-up is here providing every solution to move multiple Lotus Notes folders into Outlook by converting NSF to PST with emails, contacts, calendars, notes, tasks, journals, and other items.
Two major email applications are currently in a boom in both small and large-scale organizations i.e. Lotus Notes and Microsoft Outlook. However, under a few circumstances, many users want to move email applications to Outlook from Lotus Notes. However, using NSF files directly in MS Outlook is not possible. Let us know the importance as well as the process needed to follow to move multiple folders in Lotus Notes to Outlook.
Why Move Multiple Folders in Lotus Notes to Outlook?
Moving of mailboxes or other folders from Lotus Notes to Outlook is carried out due to several reasons:
Outlook cost is less than IBM Notes.
Facilitate to configure multiple accounts at a single time.
Outlook is a user-friendly email client and suitable for both technical and non-technical users. Whereas Lotus Notes interface is quite complicated and beginners find it hard to operate.
Change of job is another main reason behind Lotus Notes folder migration into Outlook.
Besides these reasons, other main reasons pressurize users to move multiple folders in Lotus Notes to Outlook.
Moreover, everyone is aware that NSF files cannot be directly accessed in Outlook as it is an application that allows PST files to be opened and viewed. Thus, to perform the process, it is necessary to convert NSF to PST.
How Do I Import Emails from Lotus Notes to Outlook?
There are multiple ways to perform the same, it can be implemented manually or by making use of a third-party NSF Converter.
Method 1. Export Emails from Lotus Notes to Outlook Manually
The manual method is free of cost and before executing its steps, it is recommended to take the backup of the NSF file before proceeding further as there are possibilities files get altered or content can be misplaced during the process. The process is carried out in two stages:
Stage 1. Moving the NSF database to CSV
Stage 2. Importing CSV to PST
Stage 1. Moving NSF Database to CSV
Follow the steps listed below to move the NSF database to CSV:
Run the Lotus Notes email app.
Now, move to the File tab, go to Open, and click Lotus Notes Application.
After the Open Application window appears, browse the desired NSF file and hit Open. Now, the desired NSF file will open on the screen.
Again, navigate to the File tab and select Export.
From the Export Dialogue box, provide the file name, location, and saving type as needed.
Choose the Comma Separated Value option to move NSF to CSV.
Now, the window of CSV Export displays, choose desired options and press OK.
Migrated data saved to specified destination path.
Stage 2. Importing CSV to PST
Follow the steps to import the resultant migrated CSV to PST Outlook:
Run MS Outlook client on the system.
Move to the File tab, select Open & Export, and hit the Import/Export option.
From the Import/Export Wizard dialogue box, choose the option of Import from another program or file and press Next.
Choose Comma Separated Values and hit Next.
Go to the Browse button, and select the CSV file path created in Stage 1. Apply other options as needed and press Next.
Select the desired Outlook folder to save exported data and click Next.
Now, the Import a File window appears, select the checkbox displaying, and hit Finish.
CSV file data was imported to Outlook successfully.
The process is executable but there are some challenges users face during the face. Some of them are mentioned below:
Complex and stressful method for non-technical users.
Knowledge of Lotus Notes and Outlook is necessary.
Inappropriate step execution can lead to data misplacement or corruption.
It Consumes a lot of crucial time and effort.
Capable of moving a single Lotus Notes NSF file at a time.
Installation and configuration of Lotus Notes and Outlook is a must.
Method 2. Bulk Open Lotus Notes Emails in Outlook using NSF to PST Tool
CubexSoft NSF to PST Converter is an effective approach for converting multiple folders in Lotus Notes to Outlook with emails, contacts, calendars,s and other items. The application provides user-friendly operational clicks and an easy working environment so that all technical, and non-technical users and any type of organization can access the software to move multiple folders in Lotus Notes to Outlook. Moreover, the software includes several benefits so that users can save resultant files as needed. The application offers the PST Split option, multiple filters, the freedom to choose a destination path as needed, and more. Follow the steps and check how to move multiple folders in Lotus Notes to Outlook by using NSF to PST Converter:
Download and open NSF to PST app on Win OS.
Move to the Select File(s) button, another window appears with multiple options. Click the Select Files or Select Folder button to load the NSF file/folder accordingly for conversion.
The tool starts NSF file scanning and loads complete associated items on the left pane.
Click the desired folder to view data in the Preview window.
Now, go to the Export button and select the PST option from the saving options list.
Click the Browse button, set the destination path to save the resultant file, and press Next.
Apply filters and other options as needed.
Lastly, press Export to move multiple folders in Lotus Notes to Outlook.
After the process finishes, a message appears on the screen “Conversion Done Successfully”. By using the steps any user or organization can access the software to directly move Lotus Notes database into Outlook.
Download the free demo of NSF Converter which allows you to analyze and understand the process as well as features before the purchase of license key. The free demo allows you to move first 20 files per NSF folder to PST free of cost. A user can check the process for NSF to Office 365, Exchange, Gmail, G Suite, and more.
One of the best tools for converting a Lotus Notes database to an Outlook PST file format is the CubexSoft NSF to PST Converter Tool. This sophisticated tool makes it simple to transfer many NSF files in bulk to PST formats. Additionally, the program facilitates the migration of calendars, contacts, emails, and other data items from NSF files. Get the Free NSF to PST tool here to transfer 20 items without cost.
You can also use CubexSoft OST to PST Converter Tool to convert multiple Outlook OST files to PST file format. It allows you to convert all OST emails, contacts, calendars, tasks, notes, and many others. This software comes with so many advanced features for users to easily bulk import Outlook OST files to PST file format without Outlook. It was compatible with both Mac OS and Windows OS including Windows 11.