How to Delete Duplicate Copy Mail in Outlook?

Outlook is a widely used email client that is used for sending and receiving emails by a lot of people and businesses. However, the occurrence of duplicate emails leads to an increase in mailbox size as well as other issues. If there are a few of these duplicate messages, you can manually remove or delete them. Doing something in a big database takes a lot of work. We have therefore covered how to delete duplicate copy mail in Outlook 2019, 2016, 2013, and all prior versions in this article.

Why Is It Necessary for Users to Delete Duplicate Emails in Outlook?

Outlook Email Client is a popular software that comes with the Microsoft Suite. Outlook requires a lot of resources to operate smoothly. Outlook users may receive duplicate messages and emails. You will probably run into the following problems at some stage.

Duplicate emails unnecessarily increase the size of Outlook data files. Outlook runs more slowly as a result. Businesses' productivity is negatively impacted as well, and users have difficulties when it takes longer to view new emails and reply to them.

Duplicate emails in Outlook lead to confusion if it's not immediately apparent. The user can't confirm if an email has been answered. If you repeatedly respond to the same email, your team members and clients will get even more confused.

If Outlook is configured with Exchange Server or Office 365, duplicate items will cause the mailbox to grow larger.

Manual Methods to Delete Duplicate Copy Mail in Outlook

Solution 1 - You can use any tool that Outlook has in the Delete group on the Home tab.

Ignore: You can use the ignore option to put a certain chat in the trash. It might be utilized to get rid of pointless emails.

Junk: Outlook automatically places alleged emails in the Junk email folder as part of a unique spam filter. Users can quickly remove these mails from the Junk folder or restore it.

Clean-Up: There are three sub-options in the Clean-Up:

• Clean-Up Conversation: After examining and identifying a duplicate email message, it can be used to delete a single message.
• Clean-Up Folder: This Outlook feature allows the user to get rid of duplicate emails from a specific folder.
• Clean Up Folder & Subfolders: This option allows you to remove every email message that is duplicate-only in the folder and subfolder.

Solution2 – Always Select ‘Do Not Import Duplicate Items’

Make it your habit to select "Do not import duplicate items" whenever you import Outlook items.

When importing Outlook PST file objects, such as mailbox folders or contacts, using the Outlook application's Import/Export feature, you must be sure to select the "Do not Import Duplicate" option at the end of the import process to avoid importing duplicate things into the program.

Solution 3 – Select the frequency of inbox updates.

1. Start and utilize Microsoft Outlook.
2. Choose "Send/Receive Groups" from the "Send/Receive" menu.
3. Select the "Define Send/Receive Groups" tab to open a new window.
4. In the new box, click the group that you wish to change. By default, there is just one group—"All Accounts." As an alternative, you can use the "New" button to start a new group.
5. Select "Edit" from the menu after selecting the group.
6. In the next box, under the "Schedule an automated send/receive every __ minutes" option, select the desired period using the drop-down menu.
7. To save the modifications, select your desired period and click "OK."

You can also set different time intervals for different account groupings by going through steps 3 through 7.

Professional Solution to Remove Duplicate Email in Outlook

If you're searching for a quick and easy way to get rid of duplicate emails in Outlook and manual methods appear too complicated or time-consuming, the CubexSoft Outlook Duplicate Remover Tool is a great choice. This particular program is made exclusively to remove duplicates from Outlook PST files quickly and efficiently. Here's how to apply it:

Conclusion

This article makes it quite evident that receiving duplicate emails causes a great deal of hassle for all users. Thus, you have to delete duplicate emails from Outlook from your account. You can use the techniques covered in this article to accomplish that. Compared to the other two manual approaches, the professional technique is faster and more dependable. As a result, you need to use the automated tool to finish your work efficiently.